Privacy Policy

This Privacy Policy explains how [NovaTalent legal entity] (“NovaTalent”, “we”, “us”) handles personal data in connection with our website at nova-ai.ai (the “Site”) and our AI hiring platform (the “Service”). We are based at [registered address]. For any privacy question, contact privacy@nova-ai.ai.

Controller vs. processor

For personal data collected through the Site (for example, a demo request), NovaTalent is the controller. When an employer uses the Service to evaluate applicants, that employer is the controller of the candidate data and NovaTalent acts as a processor on their behalf, under our Data Processing Agreement. If you are a candidate, please direct data requests to the organisation you applied to; we will support them in responding.

What we collect

• Demo / contact requests: your name, work email, company, team size (optional), and any message you send us.
• Analytics (only with your consent): usage data such as pages viewed and approximate location, via cookies. These are not set unless you opt in.
• Essential cookies: the minimum required for the Site to function and to remember your cookie choice.
• Candidate data (in the Service, as processor): CVs, application details, AI-interview recordings/transcripts, and scores, processed on behalf of the employer. Demographic signals are stripped before scoring.

How we use it and our legal bases

• To respond to demo requests and contact you about them — our legitimate interest, or steps taken at your request prior to a contract.
• To measure and improve the Site — only where you have given consent (analytics cookies).
• To secure the Site and prevent abuse — our legitimate interest.
• To provide the Service to employers — under our contract with the employer (they determine candidate-data purposes).

We do not sell personal data, and we do not use candidate data to train models.

Cookies and analytics

We use essential cookies to run the Site. Non-essential (analytics/marketing) cookies load only after you accept them in our cookie banner. You can change or withdraw your choice at any time via Cookie settings in the footer. See details in our [Cookie Policy] if published separately.

Sharing and processors

We share personal data only with providers that help us run the Site and Service, under contract:

• Web3Forms — delivers demo-form submissions to our team.
• [Analytics provider] — Site analytics, where you have consented.
• [Hosting/CDN provider] — serves the Site.
• Authorities or advisers where required by law.

International transfers

Where personal data is transferred outside your region, we rely on appropriate safeguards such as [Standard Contractual Clauses / adequacy decisions]. Details available on request.

Retention

We keep demo-request data for [retention period] and then delete or anonymise it. Candidate data in the Service is retained per the employer’s configuration and our agreement with them.

Your rights

Depending on your location (including under the GDPR), you may have the right to access, correct, delete, restrict, or port your personal data, to object to processing, and to withdraw consent. Because candidate evaluation can affect employment, we take fairness and accuracy seriously (see also applicable equal-opportunity/EEOC obligations of the employer). To exercise your rights regarding data we control, email privacy@nova-ai.ai. You may also complain to your local data-protection authority.

Security

We use technical and organisational measures appropriate to the risk to protect personal data. No method of transmission or storage is completely secure.

Children

The Site and Service are not directed to children and we do not knowingly collect their data.

Changes

We may update this policy; we will change the “last updated” date and, where required, notify you.

Contact

[NovaTalent legal entity], [registered address]. Privacy enquiries: privacy@nova-ai.ai. [Data Protection Officer / EU representative, if applicable].

See also our Terms of Service.